Advising Office FAQs

What classes do I need to declare my major?

As a BSOE student, you are required to complete the declaration classes for your major by the end of your 5th quarter. Summer isn’t counted as a quarter! For students who started as a Freshman, your 5th quarter will be the Winter of your sophomore year. However, this may be different if you took a Leave of Absence or Withdrew from the University. If you’re unsure which quarter you’re in, please email your College Advisers to confirm.

You can find the list of your major’s declaration coursework on our “Prepare to Declare” infographics. Please note that you must follow the declaration criteria from a single curriculum year. You can’t mix and match declaration criteria from multiple years. You are not permitted to follow a curriculum year that is earlier than your first year at UCSC.

Prepare to Declare Information 

For transfer students who were accepted as a proposed BSOE major, you have completed your major qualification courses! Most BSOE transfer students officially declare their major in their first or second quarter at UCSC. If you haven’t declared your major yet, please send an email to advising@soe.ucsc.edu with the subject line, “Undeclared Transfer Student.” Make sure to include your first and last name and student ID in the email.

How do I declare my major in Spring 2020?

Your first step is to complete our online Major Qualification Verification Form for your major. The form will open on March 30, 2020 and close on APRIL 15, 2020. You can find the form along with a detailed explanation of all the steps involved in declaring your major HERE 

After submitting the form, we will email you in 5-7 business days with your next steps for declaring your major.

I don’t meet my major’s declaration qualification (GPA, too many non-passing units, etc). What should I do?

Since you do not meet your major’s declaration criteria, you will need to submit an appeal in order to declare your major. You can find more information about appeals, as well as a detailed explanation of all the steps involved HERE

Appeals are reviewed by faculty in your major’s department. If your appeal is granted, you will be eligible to declare your major. If your appeal isn’t granted, our office and your College Advisers will work with you to identify a different major to declare.

Your first step in appealing your major will be to submit a Major Qualification Verification Form. After submitting the form, we will email you in 5-7 business days with your next steps for appealing your major.

I will not complete my major’s declaration coursework by my 6th quarter. What should I do?

Please send an email to advising@soe.ucsc.edu with the subject line, “Late Major Declaration - YOUR STUDENT ID.” The body of the email should include a brief explanation of your situation. We will refer you to a BSOE Adviser for support.

How do I declare a BSOE Minor?

You’re eligible to add on a minor after you’re officially declared in your major. You’re not required to complete a set number of classes before declaring a BSOE minor.

If your declared major is outside of the BSOE:

Have your major advisers sign an Academic Plan and Major/Minor Declaration Petition.

Email PDFs of the signed forms to advising@soe.ucsc.edu with the subject line: “Minor Declaration - YOUR STUDENT ID.” Please include your first and last name, minor you’d like to declare, and an Academic Plan detailing the quarters you plan to complete your minor requirements in the body of the email.

If your declared major is within the BSOE:

Send an email to advising@soe.ucsc.edu with the subject line: “Minor Declaration - YOUR STUDENT ID.” Please include your first and last name, major, minor you’d like to declare, and an Academic Plan detailing the quarters you plan to complete your minor requirements in the body of the email.

A BSOE Adviser will respond to your email in 2-3 business days with a response to your inquiry. Depending on your situation, they may be able to declare your minor via email. In some cases, you may be required to schedule a phone or zoom meeting to meet with your BSOE Adviser before the minor can be declared.

How do I go Part-Time in my last quarter at UCSC?

If you need to complete less than 12 units in order to satisfy all of your graduation requirements, you are eligible to go part-time in your final quarter. You can find deadlines and more specific information about the Part-Time Program at UCSC HERE

The steps to go Part Time in your final quarter are as follows:

1. Obtain your College Adviser’s, Major Adviser’s, and Minor Adviser’s signatures on the Undergraduate Part-Time Final Quarter Approval Form. You can have your advisers all sign separate documents or have one adviser sign it at a time. To request a signature from our office, please send an email to advising@soe.ucsc.edu with the subject line: “Part Time Final Quarter Approval - YOUR STUDENT ID.” The body of the email should include your first and last name, major and minor, and cruz ID.

2. We will email you a PDF of your signed form if you qualify.

3. Complete the online Part Time Application and attach a pdf version of your completed form(s).

How can I get my VA Benefits form signed?

Beginning Spring 2020 the process for verifying VA benefits has changed. The VA office has informed us that they are instead asking students to directly submit their unverified VA forms to vets_benefits@ucsc.edu. The VA office will then email the forms directly to the student’s major/minor and college advisers for verification of coursework.

How can I extend my enrollment?

You need approval from your Major and College Advisers in order to extend your enrollment past 12 quarters (if you started as a freshman) or 6 quarters (if you started as a transfer). Students are allowed to extend their enrollment 3 extra quarters for a total of 15 quarters if you started as a freshman, or 9 quarters if you started as a transfer. Summer quarters are not counted towards your maximum number of allowed quarters.

If you need extra quarters to complete your degree, please send an email to advising@soe.ucsc.edu with the subject line: “Petition to Extend Enrollment - YOUR STUDENT ID.” The body of the email should include the following items:

*First and last name

*Major (and minors if applicable)

*Completed Petition to Extend Enrollment Form in a PDF format - please plan out which quarters you will be completing your remaining major requirements on the form

Our office will review your Petition and edit it if necessary. After it’s completed, we will sign it and email a PDF back to you.

I need an Academic Plan and/or Petition to Extend signed for Financial Aid. How do I request one?

Please send an email to advising@soe.ucsc.edu with the subject line: “Financial Aid - YOUR STUDENT ID.” You should include your first and last name, major and/or minor(s), and a brief explanation of your situation in the body of your email.

I’m a proposed BSOE student and want to take a class at a Community College over the summer. Can it count towards my major?

Yes! Please confirm that the course you’re planning to take is equivalent to a UCSC course. You can find the listed course equivalencies on assist.org. After you’ve passed the class, follow the steps below to transfer the course credit to UCSC:

*Send an email to advising@soe.ucsc.edu with the subject line, “Community College Transfer Credit - YOUR STUDENT ID.” You should attach your unofficial transcript from your Community College in the email.

*Request that your Community College send your official transcripts to UCSC Office of the Registrar. You can find more detailed information about transferring credits HERE.

If your summer course is a prerequisite to a UCSC class that you hope to take in the Fall, you will not be able to enroll in the Fall course until you’ve completed your Community College class.

I’m a declared BSOE student and want to take a class at a Community College over the summer. Can it count towards my major?

Yes, but you will need to submit a petition to your major’s Department and obtain approval to use the course towards your degree. You can enroll in the Community College class after your Petition has been approved.

Each major/minor has a slightly different process for reviewing petitions. Please review the instructions for your major/minor HERE.

I want to take a class at a four year University over the summer. Can it count towards my major?

Yes, but you will need to submit a petition to your major’s Department and obtain approval to use the course towards your degree. You can enroll in the class after your Petition has been approved.

The petition process varies depending on your major and the particular major requirement that you are hoping to replace at UCSC. Please send an email with the subject line, “Course Review - YOUR STUDENT ID,” to advising@soe.ucsc.edu for more detailed instructions about how to submit your petition. Your email should include the following: Your full name, Major and/or minor, Title of major requirement you’re hoping to replace, Title of course you plan on taking at another University, Course Syllabus and/or list of course topics from the course you’re planning to take

A BSOE Adviser will respond to you with more detailed instructions on how to submit your petition in 4 - 5 business days.

After your petition has been approved AND you’ve completed the class, please follow the steps listed below to insure that your credit is transferred to UCSC:

Send an email to advising@soe.ucsc.edu with the subject line, “University Transfer Credit - YOUR STUDENT ID.” You should attach your unofficial transcript from the university in the email. Request that the University send your official transcripts to UCSC Office of the Registrar. You can find more detailed information about transferring credits here.

If your summer course is a prerequisite to a UCSC class that you hope to take in the Fall, you will not be able to enroll in the Fall course until you’ve completed your summer class.

I want to use a UCSC class that isn’t approved for my major towards my BSOE degree. What should I do?

You will need to submit a petition to your major’s Department and obtain approval to use the course towards your degree. You can enroll in the class after your Petition has been approved.

Each major/minor has a slightly different process for reviewing petitions. Please review the instructions for your major/minor HERE.

How can I confirm my remaining graduation requirements?

Please send an email to advising@soe.ucsc.edu with the subject line, “Graduation Check - YOUR STUDENT ID.” Your email should include your first and last name, your declared majors/minors, and a list of what requirements you think you still need to complete. We will respond to you in approximately 4 business days with a list of your completed major/minor requirements and incomplete major/minor requirements.

Who can I email with questions about the BSOE graduation ceremony?

Please check the campus commencement website for updates: https://commencement.ucsc.edu/index.html If you have questions, you may send an email to Lindy Boisvert at boisvert@ucsc.edu with the subject line, “Graduation Question - YOUR STUDENT ID.” Please include your first and last name, major, and brief explanation of your question in the body of the email.

Who can help me make an Academic Plan?

There are multiple reasons why it’s important that you’re able to create your own academic plan. For one, course offerings are subject to change year to year, and you’ll need to know how to adjust your academic plan accordingly. Along a similar vein, being able to create your own academic plan will help you feel more prepared when faced with unexpected events such as failing a course or needing to take a leave of absence. Here are some resources to help you create your academic plan:

BSOE Course Schedule: courses.soe.ucsc.edu

Course Prerequisites: https://catalog.ucsc.edu/Current/General-Catalog/Courses

Curriculum Charts: https://undergrad.soe.ucsc.edu/curriculum-charts

UC GE’s: https://registrar.ucsc.edu/catalog/undergrad-acad/gened.html

UCSC Summer Courses: https://summer.ucsc.edu/

If you would like to have your plan reviewed, please send an email to advising@soe.ucsc.edu with the subject line “Academic Plan - YOUR STUDENT ID.”

My Academic Advisement Report is incorrect. How can I get it fixed?

The Academic Advisement Report (AAR) is incorrect for most BSOE majors. There are several major requirements that are outdated. In addition, transfer credit and course substitutions are also not reflected accurately.

It is okay if your AAR is incorrect for your major requirements. The BSOE Advising Office doesn’t use the AAR for any University processes.

If you would like to confirm which major requirements you’ve completed and what you still have remaining, please send an email to advising@soe.ucsc.edu with the subject line, “Graduation Check - YOUR STUDENT ID.” Your email should include your first and last name, your declared majors/minors, and a list of what requirements you think you still need to complete. We will respond to you in approximately 4 business days with a list of your completed major/minor requirements and incomplete major/minor requirements.

What if my University or College does not have a transfer agreement with UCSC ?

If a course you have taken seems similar in content to one of our courses but your school is not listed, you can fill out a Petition for Course Substitution or Waiver form at the BSOE undergraduate office. Submit this form along with a detailed course description and/or syllabus, your grade report for that class, and what text and/or chapters were covered in the class to the Undergraduate Office to be evaluated. If you don't have all of the material listed above, try to submit as much information about the class as possible.

I need a signed academic plan from my major adviser for my Readmission application. How can I do this?

Please send an email to advising@soe.ucsc.edu with the subject line, “Readmission Plan Request - YOUR STUDENT ID.” The body of the email should include your name, your student ID number, the major that you’re hoping to readmit to, and the quarter that you are planning to readmit to. We will respond you to with information about your next steps.

How do I enroll in an Individual Studies?

Individual Studies Petition Form

1. Work with a faculty sponsor to determine the details (credits, time of work, hours, etc.) of your Individual Studies. These details should be reflected on your Individual Studies Petition.

2. Your faculty sponsor has the option of either signing your petition and emailing it back to you or they can email the form directly to advising@soe.ucsc.edu. If they email it back to you, please email the form to advising@soe.ucsc.edu.

3. If you are pursuing a Senior Thesis Individual Study (e.g CSE - 195), the Undergraduate Director for your major will also need to sign the form. You do not need your Undergraduate Director’s signature if you are completing general research (e.g CSE - 198) or a Field Study (e.g CSE - 193).

4. You will receive instructions detailing how to enroll in your Individual Studies 4 - 5 business days after your petition has been emailed to: advising@soe.ucsc.edu.

Please note: this information is intended for students pursuing Individual Studies coursework sponsored by BSOE. If your credits will not be sponsored by BSOE, please consult the department with whom you are pursuing Individual Studies coursework.

You can find more detailed information about BSOE Individual Studies HERE.

I want to write a thesis to satisfy my major’s capstone requirement. How do I enroll and get it approved?

Enrolling in your thesis and getting your thesis approved by your major’s Department are different processes.

Please follow the instructions listed under “How do I enroll in an Individual Studies,” for steps on how to enroll in your thesis. Instructions on how to get approval from your major’s Department can be found below.

In order to write a thesis, you need to identify a faculty sponsor who is willing to supervise your research. Additionally, the thesis topic/question needs to be approved by your major’s Undergraduate Director. If a BSOE faculty member has agreed to supervise your research and writing, please contact your major’s Undergraduate Director to have it approved. You can find the BSOE Undergraduate Director’s contact information HERE.

The class I need to enroll in next quarter is full. How can I get into the course?

We understand that it's frustrating when you don’t get into a course you’re passionate about taking or need in order to graduate on time. However, if you’re willing to go the extra mile to get into the class, there is still a chance that you can enroll. Put yourself on the waitlist as soon as it opens during 2nd pass enrollment. Make sure to use the "If enrolled drop," function, so that if you get in off the waitlist, the enrollment system will automatically swap the desired class with one of your backup courses. You can find instructions on how to add yourself to the waitlist HERE.  We’ve linked an informational video HERE.

Finally, if you don't get into the course from the waitlist, the instructor may have a few permission codes to use at his/her discretion. Please email them to request a code. You should include your full name, student ID, major, and brief explanation as to why you want/need to take the course in your email.

The waitlist for a course I want to take is extremely long. Will more space be added?

In most cases the answer is no. Some Professors are provided with permission codes that will allow them to over enroll their class. Please review the answer to the question listed above for more information about waitlisting a class and requesting permission numbers from instructors.

I’m struggling to enroll in and/or drop one of my classes (switch sections, waitlist, error message, etc.). What should I do?

Please refer to the Registrar’s FAQ page! This page includes enrollment related information. Registrar FAQ: https://registrar.ucsc.edu/faqs/students/enrollment/index.html