BSOE Major Declaration Appeal Process

Appeals are for continuing students who:
  • are over the limit of non-passing grades for their major
  • are not meeting the GPA for their major

  • are in their 6th quarter and have not completed all their major qualification courses

  • have already submitted an MQV by current quarter deadline

Please review all tabs below for important information regarding the appeal process

Major qualification requirements:

Major Qualification requirements can be found here.

The first step to submitting an appeal will be to submit a Major Qualification Verification (MQV) form which can be found on Step 1 of the Declaration of Major website here

The Spring 2021 MQV's will be open from Monday March 29, 2021 - Friday April 16, 2021. 

 

Major Qualification Verification

  • Complete and submit your respective MQV (Major Qualification Verification) form online as indicated on Step One of the Major Declaration page
  • You must be logged into Google with ONLY your UCSC e-mail account to access these forms. 
  • After submitting the online BSOE MQV form, it can take up to 10 business days to receive a response. The response will be an email from our office indicating that your form has been processed and informing you of your next steps.
  • If an appeal is required, this email will include a PDF copy of your MQV form.  At this point you will be directed to submit an appeal via the google form provided in the email. For more information about the attachments needed, please proceed to the next tabs.

 

Academic Planning Form

Please submit an Academic Planning Form detailing your academic plan through completion of the major. The Academic Planning form does not need to be signed by an advisor prior to submission.

Tips for creating your major academic plan:

  • Cross off all courses you have completed with a passing grade on a major curriculum chart and continue to cross off courses as you add them to your plan.  
     
  • Refer to the Course Offerings resources below. In cases where future course offering information is not available, we suggest that you plan your schedule at UCSC based on this year’s course offerings and continue to check the websites to ensure your courses will still be offered as planned.
     
    • BSOE course schedule : This is the place to find out when BSOE courses are being offered and their planned instructors.
       
    • UCSC General Catalog: This is the place to find detailed course descriptions and course prerequisite information for all. Please note that the information regarding which quarters a class is offered may not be accurate in the General Catalog. The BSOE course schedule website and other department websites will have more accurate and up to date information.
       
    • BSOE Course Prerequisite Change: This is the place to see updated information about prerequisites for courses that have had changes during the academic year.
    • For major courses outside of BSOE, please refer to each department’s website:

    • The information on these sites is maintained by the departments and is subject to change. We expect that you continue to visit the sites to confirm that the departments still intend to offer courses you plan to take in the quarters in which you planned to take them. For the BSOE site, course information for the next academic year is generally posted each year in late Winter or early Spring quarter.

  • It is strongly recommended that you do not schedule more than 2  major courses per quarter when possible. This is intended to give yourself the time to manage your workload and be successful, as well as to ensure you are getting the most out of your classes.

If you would like your Academic Plan reviewed before submitting your appeal, you can speak to a peer adviser during their Open Hours
 

Unofficial Transcripts

  • Students appealing Applied Math, Computer Science, Technology & Information Management, or Electrical Engineering are required to submit unofficial UCSC transcripts. Please review these instructions for accessing and downloading your student advising summary
  • All students appealing need to submit unofficial transcripts for any major related coursework taken at an institution other than UCSC. If you have not taken major related coursework at another institution, this does not apply.

Statement of Appeal

The statements should aim to be 1-2 pages, although students are allowed to submit longer statements if necessary.

Statements must also include a Name, Student ID, number of quarters completed at UCSC, and Academic level by units (ex. Freshman, Sophomore, Junior, Senior).

In addition, you will want to include information about why you were unable to meet the criteria to declare. The statement of appeal is the place to advocate for yourself to the department. If applicable, your statement should include: 

  • any extenuating circumstances involving health or mental health, injury, work obligations, family crisis, etc. that may have affected your academic performance.
  • description of any challenges in your academic performance and how you are actively overcoming them.
  • Any additional reasons or evidence that you will be able to successfully complete the program’s graduation requirements.

 

Additional Attachments (Optional)

Students may upload additional documentation to the major appeal form. If you have multiple items, please consolidate them into 1 PDF file.

  • Documentation related to extenuating circumstances
  • Letters of Recommendation or Support
  • Snapshots of progress and in-progress major coursework
  • Any additional documentation students would like the department to review

Submission/Results/Next Steps

Appeals are reviewed on a rolling basis and students should expect the departments to take 2-4 weeks to review the appeals.

Results

Once a decision has been made, the BSOE Undergraduate Affairs Office will send students an email with the Department's decision. 

Approved Appeals Next Steps:

Students whose appeals are approved will be emailed with information on the next steps to finish the declaration process (receiving an approved appeal does not automatically mean that you are declared). Please note that approved appeals are only valid for the quarter they are submitted.


Conditional Appeals Next Steps

Students may be issued conditions on their appeals. Once a student has met their conditions, they will be eligible to declare the following quarter if the conditions are met.  


Denied Appeals Next Steps


Students whose appeals are denied will receive an email from an adviser with next steps.